Adding a file item

Related topics

Using the Item Wizard, choose the file item type to upload a single file item to your content area. End users click the item's display name link to view its content or download the file to their computer. Examples of file items include Word documents, HTML files, spreadsheets, and so on.

In addition to the file item type, Oracle Portal also provides other supported item types:

  • If you want to add an image, add it as an image item. For more information, see Adding an image item.

  • You would add a regular Zip file as a file item. However, if you want to upload a set of files, such as an entire file system or a Web site with directories and files, add this item type as a Zip file item instead.

  • If you want other users to access your document directly simply by entering a URL location in the browser using Oracle Portal's direct access URL feature, add the item as a URL item.

You must be logged on as a folder owner or an authorized user with the appropriate folder or item-level privileges to add items.

To add a file item to a specific folder:

Note: If you are already in the folder in which you want to add an item, skip to step 4.

  1. In the Navigator, click the Content Areas tab to navigate to Path: Content Areas.

  2. In the Name column, click the content area link that contains the item you want to work with.

  3. The content area home page (root folder) is displayed with all the sub-folder links that were chosen.

    • If necessary, click a sub-folder link to view the contents of a given folder.

    • If you do not see the folder that you want to work with, this means that you have not been granted the appropriate folder access privileges. See your content area administrator to gain access.

  4. Click Edit folder located on the main banner to switch to Edit mode.

  5. From the folder dashboard, click Add Item to display the Item Wizard.

  6. From the Item Type list, choose File.

  7. Click Next.

  8. In the Folder Region field, click the radio button next to the name of the folder region where you want this file item to appear.

  9. In the File Name field, enter or browse to the location of the specific file you want to display when the end user clicks the item's link.

  10. In the Display Name field, enter the item's link text. This is what end users will click to view the item.

  11. Choose a category that best describes what this item is (its content) and enter a description for this item.

  12. In the Publish Date field, enter the exact date on which this item is displayed to public users.

Note: If you are the item or folder owner or were granted the Manage Items privilege, this item is immediately accessible in Edit mode.

  1. In the Expiration Period field, choose whether you want this item to be always available, available only for a specified number of days (calculated from the publish date), or if it expires on a specific date (DD-MON-YYYY).

  2. Click Next.

  3. Perspectives describe the audience or interest area for the item. In the Perspectives field, click the appropriate move arrow to move a perspective from the Available Perspectives to the Displayed Perspectives list. Use the appropriate up and down arrows to determine the order that the perspectives are displayed next to the item.

Notes:

  • Unlike categories, you can choose more than one perspective for an item. For example, a sales report might belong to both the Sales Representative and Marketing Manager perspectives.

  • You can select multiple perspectives by holding the Ctrl key while clicking each perspective you want.

  • Hover over the arrows for hint text.

  1. Enter or browse to the location of the image file that you want to associate with this item and then select how the image is aligned in the folder area.

  2. Enter a keyword used to locate this item in a basic search and enter a name for the author.

Note: By default, the Author field is filled with the name of the initial logged on user.

  1. Select the appropriate check boxes to enable document control or hide the item in View mode.

  2. Click Finish to save your changes and return to the folder area.

hlp_exclam.gif

If you are adding a file item that was created in a specialized program, the end user's browser must have Multipurpose Internet Mail Extension (MIME) settings configured, otherwise the file may fail to open automatically. For more information, see Why can't I open the file I downloaded from the content area?

Notes

  • Item attributes such as Author, Description, Expiration Date, Image, New Item Indicator, and so on are displayed in the folder area only if they were chosen to display. For more information, see Choosing item attributes to display in a folder region.

  • When adding or editing an item, if the Display Name field is left blank, the link text that appears is "View."

  • A file item can contain references to other files, such as image file(s) or other HTML file(s). These images must be located in the image's virtual directory.

  • If you want to include an e-mail link as part of the description, enter the appropriate HTML containing the person's e-mail address. For example, in the Description field, enter:

If you want more information or have questions about this document, please send your comments to <A HREF="mailto:user@company.com"</A>.

Related Topics

What is an item?
What are item types?

Displaying an item property sheet
Adding an item
Editing an item

Back to top