|
Note: If you are already in
the Folder Manager that you want to work with, skip to step 4.
-
In the Navigator, click the Content
Areas tab.
-
Navigate to
Path: Content Areas > Name
of Content Area > Folders.
-
In the Actions column, click Edit
next to the folder you want to work with to display the Folder Manager.
Note: If you do not see the
folder that you want to work with, this means that you have not been
granted the appropriate folder access privileges. See your content
area administrator to request folder access.
-
Click the  Access tab.
-
In the Grant Access section,
enter the name of the user or group to which you want to assign
folder level privileges. If you do not know the name of the user or
group, click 
to display a list of existing users or click 
to display a list of existing groups from which to choose.
A box is displayed that lets you perform a search for the user or
group name. You can use the wildcard character, %, to display a list
of users or groups with your search criteria.
Note: Adding a group instead
of a user saves you time if you want to grant the same folder access
privileges to multiple users. If you don't see the group name in the
access list, you can create a group.
-
Click Add To Access List.
-
Click Apply to have the user
or group reflected in the Change
Access section.
-
Beside each user name, choose which privileges you want to grant to
each user or group by checking the appropriate check box(es):
|
Folder level privilege |
Description |
|
Own Folder |
User(s) is the owner of this folder. The
folder owner has full privileges to this folder and can perform any
task on items in this folder including adding, editing, moving, and
deleting items. You can have more than one folder owner; all folder
owners have equal privileges.
Note: It is a good idea for
the content area administrator to assign the Own Folder privilege to
more than one user so that folder-related tasks can be shared and
completed in a timely manner. |
|
View Content |
Users can view all items in this folder that don't have any item
access privileges applied to them. This is the lowest level privilege. |
|
Edit Style |
User(s) can choose another style to apply to this folder which would
change the folder's appearance. They cannot actually change the style properties.
Notes:
|
|
Manage Items |
User can add, edit, or delete items in this folder.
Notes:
-
Granting content contributors the Manage
Items privilege is a good idea since contributors can update
their own content items regularly without having to wait for the
administrator or folder owner to do this.
-
If item level security is enabled, an item creator can grant the Own
Item privilege to more than one user. However, content area
administrators, folder owners, and authorized users with the Manage
Items privilege (folder managers) have the highest level privilege on
all items in the folder. They cannot have their privilege superseded
by an item level privilege. |
|
Create With Approval |
User can add items to this folder, but the folder
owner must first approve the item before it is displayed in the
folder area. |
-
Repeat steps 5-8 for each user or group you want to add to this
folder's access list.
-
When you are done, click OK. |
next to the