What is item version control?

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	Oracle Portal provides item version control at the content area level and at the folder level. See below for the possible item versioning combinations.

Item versioning allows multiple versions of an item to simultaneously exist in the Oracle database. This feature is useful for tracking document changes from one version to the next or for reverting to a previous version if necessary. Item versioning process Enabling item version control involves the following three steps: Content area administrator selects the item version control mode at the content area level: Audit, Simple, None. For more information, see Enabling item version control at the content area level. For each folder in the content area, folder owners can choose a higher item version control mode for the folder level: Audit, Simple, None. For example, if version control is not required in a particular folder, the folder owner can disable it by choosing None. See Enabling item version control at the folder level. An end user who is editing the item can choose between the options: Overwrite Current Version or Add Item As New Version. See Changing an item's version control option. Note: These options are not available if item version control is set to None. Item versioning modes Oracle Portal lets you to select the level of item version control you want for folders in a content area or items in a folder. Item versioning determines what happens to the old version of an item when a new version is created. Modes Description None Overwrites the existing item. The database does not maintain a record of the item's previous versions. Note: This mode is displayed only if you chose the None item version control mode at the content area level. Simple Enables the user to choose between overwriting the existing item or uploading a new version of the item. For the latter, the database maintains a record of the item's previous versions. Note: This mode is displayed if you chose either the None or Simple item version control mode at the content area level. Audit Uploads the item as a new version. Oracle Portal maintains a record of the item's previous versions. Note: If you chose the Audit item version control mode at the content area level, then Audit is the only possible mode at the folder level and cannot be changed, unless you change the item version control mode to Simple at the content area level. Item versioning combinations If you choose this item versioning mode in the Content Area... These item versioning modes are available in the Folder Manager... None None, Simple, Audit Simple Simple, Audit Audit Audit

In the case of Audit mode, a copy of an item can made and the copied item automatically updated. Retaining older copies of items in the database lets you to retrieve previous versions of an item, if necessary. However, if None is selected, the Add Item As New Version button is not available, and no previous versions are kept.

After a new version is saved in the database, Oracle Portal ensures that the most current version displays in the folder area. However, authorized users can reset the item to another existing version at any time by clicking next to the item in Edit mode. For more information, see Changing an item's current version.

Related Topics
What is an item?	Editing an item

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