Folder Manager: Access

Related topics

Use this page to set the access settings for this folder including making this folder available to public users, enabling item level security, and granting folder privileges to individual users or groups of users. Folder privileges establish a user's authority to view, create, modify, and delete items in a specific folder.

You cannot actually create users on this page. If you want to grant folder privileges to a new user, the portal administrator must first create the user.

This page contains:

Access Settings

Make Public

The Make Public check box is visible only to those authorized users of the content area with the "Publish" or "Make Public" privileges on the content area (or across all content areas). For more information, see Enabling users or groups to make content area objects available to other users.

Select to enable public users of the content area to view this folder and its contents.

Note: If this check box is not selected, only the content area administrator, folder owners, and users to whom you have explicitly granted access privileges will be able to view this folder.

Enable Item Level Security

Select to enable security on individual items in the folder on top of the existing folder security.

Notes:

By default, items inherit folder level security. However, once an item creator decides to set security on a specific item, users and groups may be given privileges that override the folder privileges. For example, a user that has View privileges from the folder level, can be granted the Manage Items privileges at the item level.

Enabling security at the item level affects the runtime performance and disables folder caching.

Cascade Privileges

Add Privileges To All Sub-folders

Select this option to apply the current folder's access privileges only to sub-folders for which you have the appropriate privileges (Own or Manage Items). All existing parent folder privileges are also applied.

Notes:

Folder privileges configured on this tab are applied only to folders and sub-folders for which you have the appropriate privileges. Thus, these privileges are not applied on folders that you do not own or manage.

All existing privileges on the parent folder are automatically applied to the sub-folders when this option is selected.

If a user has different or conflicting privileges on a parent folder and a sub-folder, the privilege on the parent folder overwrites the privilege on the sub-folder. For example, if the user has Own privileges on the parent folder, and the View privileges on a sub-folder, cascade overwrites View with the Own privilege. Thus, the user will have Own privileges on all sub-folders.

Overwrite Privileges On All Sub-folders

Select this option to replace all sub-folder access privileges with the parent folder access privileges.

Cascade Privileges

Click this button to execute the chosen option.

Grant Access

Name

Enter the name of the user or group to which you want to assign folder level privileges. If you do not know the name of the user or group, click to display a list of existing users or click to display a list of existing groups from which to choose.

A box is displayed that lets you perform a search for the user or group name. You can use the wildcard character, %, to display a list of users or groups with your search criteria.

Add To Access List

Click this button to add the user or group to the list of users and groups that have been assigned privileges on the folder.

Note: When you click Add To Access List, the user or group is displayed in the Change Access section, where you can change or revoke the assigned privileges if required.

Change Access

Grantee Name

Displays the name of the user or group that has been assigned privileges on the folder.

Notes:

Click to revoke the folder privileges from this user or group. However, you cannot revoke a folder owner's privileges or any group with the "Own Folder" privilege.

If you are the folder owner, you cannot revoke your own privileges, any other folder owner's privileges, or any group that a folder owner belongs to.

Grantee Type

Displays whether the grantee is a USER or a GROUP.

Own Folder

Select whether the user or group has full privileges on the folder and is authorized to perform any item or folder related task in this folder including adding, editing, moving, and deleting items, granting folder or item level privileges to other users or groups, and so on. The user becomes the folder owner.

Note: You can have more than one folder owner; all folder owners have equal privileges.

View Content

Select whether the user or group may view any item in the folder, except those items which are deleted, expired, or have their own item level privileges.

Edit Style

If the content area administrator enables folder owners to control the style of their own folders, folder owners can assign "Edit Style" privileges at the folder level to users who are not style administrators. Users with this privilege can choose another style to apply to a given folder. For more information, see Granting access privileges to your folder.

Select whether the user or group may apply another style to the folder. These users cannot edit the style properties.

Only the content area administrator, style administrators, or creator of the style are authorized to perform all actions on styles in the content area including create, delete, and edit style properties.

Folder owners can create styles on the given folder only if the "Enable Folder Owner To Control Style" option" is selected from the Content Area Administration: Main page. A folder owner can edit a style only if he or she is the creator of the style. The "Edit Style" privilege which lets a user apply a style is implicitly granted to folder owners.

Manage Items

Select whether the user or group may view, add, edit, and delete items in this folder.

Create With Approval

Select whether the user or group may view and add items to the folder. Items that are added using this privilege must be approved by the folder owner before they are displayed to other users.

Note

When the Own Folder, Edit Style, Manage Items, and Create With Approval privileges are assigned, the View privilege is also implicitly assigned, because users must be able to view the folder before performing any of these tasks.

Related topics
Use this page to set the access settings for this folder including making this folder available to public users, enabling item level security, and granting folder privileges to individual users or groups of users. Folder privileges establish a user's authority to view, create, modify, and delete items in a specific folder.
	You cannot actually create users on this page. If you want to grant folder privileges to a new user, the portal administrator must first create the user.

Access Settings
Make Public	The Make Public check box is visible only to those authorized users of the content area with the "Publish" or "Make Public" privileges on the content area (or across all content areas). For more information, see Enabling users or groups to make content area objects available to other users. Select to enable public users of the content area to view this folder and its contents. Note: If this check box is not selected, only the content area administrator, folder owners, and users to whom you have explicitly granted access privileges will be able to view this folder.
Enable Item Level Security	Select to enable security on individual items in the folder on top of the existing folder security. Notes: By default, items inherit folder level security. However, once an item creator decides to set security on a specific item, users and groups may be given privileges that override the folder privileges. For example, a user that has View privileges from the folder level, can be granted the Manage Items privileges at the item level. Enabling security at the item level affects the runtime performance and disables folder caching.
Cascade Privileges
Add Privileges To All Sub-folders	Select this option to apply the current folder's access privileges only to sub-folders for which you have the appropriate privileges (Own or Manage Items). All existing parent folder privileges are also applied. Notes: Folder privileges configured on this tab are applied only to folders and sub-folders for which you have the appropriate privileges. Thus, these privileges are not applied on folders that you do not own or manage. All existing privileges on the parent folder are automatically applied to the sub-folders when this option is selected. If a user has different or conflicting privileges on a parent folder and a sub-folder, the privilege on the parent folder overwrites the privilege on the sub-folder. For example, if the user has Own privileges on the parent folder, and the View privileges on a sub-folder, cascade overwrites View with the Own privilege. Thus, the user will have Own privileges on all sub-folders.
Overwrite Privileges On All Sub-folders	Select this option to replace all sub-folder access privileges with the parent folder access privileges.
Cascade Privileges	Click this button to execute the chosen option.
Grant Access
Name	Enter the name of the user or group to which you want to assign folder level privileges. If you do not know the name of the user or group, click to display a list of existing users or click to display a list of existing groups from which to choose. A box is displayed that lets you perform a search for the user or group name. You can use the wildcard character, %, to display a list of users or groups with your search criteria.
Add To Access List	Click this button to add the user or group to the list of users and groups that have been assigned privileges on the folder. Note: When you click Add To Access List, the user or group is displayed in the Change Access section, where you can change or revoke the assigned privileges if required.
Change Access
Grantee Name	Displays the name of the user or group that has been assigned privileges on the folder. Notes: Click to revoke the folder privileges from this user or group. However, you cannot revoke a folder owner's privileges or any group with the "Own Folder" privilege. If you are the folder owner, you cannot revoke your own privileges, any other folder owner's privileges, or any group that a folder owner belongs to.
Grantee Type	Displays whether the grantee is a USER or a GROUP.
Own Folder	Select whether the user or group has full privileges on the folder and is authorized to perform any item or folder related task in this folder including adding, editing, moving, and deleting items, granting folder or item level privileges to other users or groups, and so on. The user becomes the folder owner. Note: You can have more than one folder owner; all folder owners have equal privileges.
View Content	Select whether the user or group may view any item in the folder, except those items which are deleted, expired, or have their own item level privileges.
Edit Style	If the content area administrator enables folder owners to control the style of their own folders, folder owners can assign "Edit Style" privileges at the folder level to users who are not style administrators. Users with this privilege can choose another style to apply to a given folder. For more information, see Granting access privileges to your folder. Select whether the user or group may apply another style to the folder. These users cannot edit the style properties. Only the content area administrator, style administrators, or creator of the style are authorized to perform all actions on styles in the content area including create, delete, and edit style properties. Folder owners can create styles on the given folder only if the "Enable Folder Owner To Control Style" option" is selected from the Content Area Administration: Main page. A folder owner can edit a style only if he or she is the creator of the style. The "Edit Style" privilege which lets a user apply a style is implicitly granted to folder owners.
Manage Items	Select whether the user or group may view, add, edit, and delete items in this folder.
Create With Approval	Select whether the user or group may view and add items to the folder. Items that are added using this privilege must be approved by the folder owner before they are displayed to other users.

Related Topics
What is item level security? Changing a user's privileges	Granting access privileges to your items Cascading all folder privileges What are global access privileges?